Stock that's always reconciled.
From a bottle on the bar to a 40-line PO — one ledger.
Operra tracks every product across every outlet, deducts it from recipes when items are sold, and reconciles against purchase orders, transfers and physical counts. The number on the screen matches the number in the storeroom.
No more 'where did the bottle go?' meetings on Monday morning.
The story
The bar that stopped losing 14% a month.
A 60-cover beach restaurant ran on Excel. The bar manager counted stock on Sunday nights and the variance — between what the POS sold and what the shelves showed — was 11–18% every week. Nobody knew if it was theft, breakage, free pours, or just bad counting.
Operra was switched on with recipes mapped to every cocktail and dish. The POS now deducts ingredients as orders are sent to the kitchen. Purchase orders, supplier deliveries and inter-outlet transfers all post to the same ledger.
By the end of month one, the unexplained variance was 1.2%. By month three it was under 0.4% and the bar manager had a real conversation about pour control instead of a guess.
What it gives you
Built for how operators actually work.
Recipe-based deduction
Sell a mojito, lose 50ml of rum, 30ml of lime, 2 sprigs of mint — automatically, the instant the ticket fires.
Purchase orders & suppliers
Issue POs, capture deliveries against them, track partial receipts and supplier price history per SKU.
Inter-outlet transfers
Move stock between bar, kitchen, minibar and storeroom with a two-sided audit trail. Nothing disappears in transit.
Counts & variance reports
Mobile-friendly stock takes with blind counts, variance flags and a one-click adjustment workflow.
Low-stock alerts
Per-SKU reorder points trigger alerts to the procurement manager — before the chef walks in needing tomatoes.
Barcode-ready
Scan in receipts, scan during counts. Bulk-import your product catalogue from a spreadsheet in one go.
By the numbers
What operators see in the first 90 days.
Avg. variance reduction
Recipes mapped per outlet
PO cycle time
Stockouts vs prior month
Procurement, end to end
From requisition to receipt — one thread.
Outlet raises a requisition. Procurement approves and converts to a PO. Supplier delivers — partial or full — and you receive against the PO line by line. Discrepancies are flagged. Invoices match. Nothing slips through.
Compared to the alternative
What changes when you switch.
Capability
Recipe-based deduction
Excel / legacy stock book
Operra
Capability
POS posts to stock in real time
Excel / legacy stock book
Operra
Capability
Purchase orders & receiving
Excel / legacy stock book
Operra
Capability
Inter-outlet transfers
Excel / legacy stock book
Operra
Capability
Blind stock counts on mobile
Excel / legacy stock book
Operra
Capability
Low-stock alerts per SKU
Excel / legacy stock book
Operra
Capability
Supplier price history
Excel / legacy stock book
Operra
Capability
Bulk catalogue import
Excel / legacy stock book
Operra
The hard questions
What operators ask before they switch.
“If the POS knows you sold it, the storeroom knows you used it. That's the whole idea.”